Suite Storees is seeking a highly organized and proactive Executive Assistant to support our growing company. The ideal candidate will have a strong background in marketing, events, and calendar management. As an Executive Assistant at Suite Storees, you will play a crucial role in ensuring the smooth operation of our organization by providing comprehensive administrative support to our clients, vendors, and internal leadership teams.
About the “Executive Assistant”
Manage executive calendars, including scheduling and coordinating meetings, appointments, and events.
Assist in the planning and execution of marketing campaigns, including social media management, content creation, and market research.
Coordinate and organize company events, such as conferences, trade shows, and teambuilding activities.
Manage all aspects of company hosted events, including scheduling, preparation, and distribution of brand materials.
Strategically coordinate calendars for efficiency to conserve time and communication.
Schedule, coordinate, and produce the objectives, agenda, and tasks lists for meetings.
Prepare and edit correspondence, presentations, and reports for vendors, clients, and business development representatives.
Conduct research and gather information to support decision-making processes.
Handle travel arrangements, including booking flights, accommodations, and transportation.
Maintain confidentiality and handle sensitive information with discretion.
Act as a liaison between executives, employees, clients, and external stakeholders.
Assist with budget management and expense tracking.
Conduct market research to streamline operations, acquire new business, and nurture client relationships.
Implement procedural framework for client communications, pre-networking and post event.
Delegate projects and tasks to marketing and events coordinator, business development representatives or automation programs.
Manage office supplies and keep up-to-date on office equipment.
Prepare spreadsheets of weekly/monthly client rapport, sales statistics and expense reports.
Provide general administrative support, such as answering phone calls, managing emails, and filing documents.
ABOUT THE CANDIDATE
Proven experience as an executive assistant or in a similar role.
Proven experience in an administrative, sales, and marketing role.
Strong attention to detail, exceptional organizational skills, and ability to follow instructions
Must be able to work independently and manage their own work schedule.
Ability to multi-task in a fast-paced environment
Ability to work independently as well as part of a team
Ability to work in a fast-paced environment with limited supervision
Ability to interact professionally with all levels of staff members
Demonstrate effective and enthusiastic communication skills with clients, vendors, and company.
Demonstrate efficiency in organizational skill set
Ability to organize documents, data, and materials as necessary
Experience working in a high-volume event setting
Experience with catering or food service is preferred but not required
REQUIREMENTS
Access to computer, wifi, and mobile phone.
Reliably commute to a sixty (60) mile radius of Detroit, Michigan.
Bachelor's degree in marketing, communications, or a related field.
Proven experience in marketing and event coordination.
Strong project management and organizational skills.
Excellent written and verbal communication abilities.
Proficiency in marketing software and tools and Microsoft programs, such as Microsoft Office, Canva, Honeybook, CRM systems, Hootsuite, or other email marketing platforms, and social media management tools.
Ability to work under pressure and meet tight deadlines.
Flexibility to work evenings and weekends, as required for events.
ABOUT THE SCOPE OF WORK
Hourly/Part Time, Contract, Temporary: Up to Twenty (20) Hours per week
Monday, Wednesday, Thursday, Friday 9 am - 2 pm; Hybrid
Evenings and Weekends as Needed
There are select On-Site at Office Days and a calendar of events will be provided on-site at Client Location Days.
ABOUT THE COMPANY
At Suite Storees, we embrace a hybrid work model that combines the flexibility of remote work with the benefits of in-person collaboration. Our employees can work both remotely and, in our office, allowing for a balanced and productive work environment. We believe that this hybrid approach fosters creativity, teamwork, and work-life balance. The attire is business casual for any office work, remote meetings, and brand representation. The attire for on-site events is selectively business formal for in-person meetings, client-hosted events, and brand representation.
Please note that this job description is a general outline of the responsibilities and requirements for an Executive Assistant position. Actual job duties may vary depending on the specific event and project requirements.